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5.4.5 Reviewing and Updating the Personal Education Plan (PEP)


This chapter applies to all Looked After children. It should be read in conjunction with the government guidance documents and related chapters.

Note that different provisions apply to children who acquire Looked After status as a result of a remand to local authority accommodation or Youth Detention Accommodation. In relation to those children, please see Remands to Local Authority Accommodation or to Youth Detention Accommodation Procedure, Care Planning for Young People on Remand.


DfE, Promoting the Education of Looked After and Previously Looked After Children

DfE and DHSC, Special educational needs and disability code of practice 0 to 25 years- Statutory guidance for organisations who work with and support children and young people with special educational needs and disabilities (2015)  

The child’s social worker must ensure PEP reviews take place on time. Second and subsequent PEPs should be reviewed during the first half term of each term. Ideally there should be no more than a maximum of four months between each PEP review to ensure the PEP continues to meet the child’s needs e.g.


This chapter was reviewed and amended in July 2017 to reflect the current terminology.

Cycle of PEP Reviews

Autumn Term PEP Review Spring Term PEP Review should be no later than Summer Term PEP Review should be no later than
PEP should be completed between September and October half term. School should complete the Spring Term PEP Review Form by February half term, if a meeting is required this should be completed before the Easter break. PEP should be completed between April and May half term.

For children aged between three and five years the Early Years PEP should be completed. As each child will grow and develop at their own rate and meet developmental milestones at different times within this age range, it is important that a full PEP meeting is held each term to monitor progress and plan for any identified needs. Successful planning at this age ensures any barriers to learning are addressed and appropriate school provision can be arranged.

The School Age PEP should be completed for children aged between five and sixteen years. A full PEP meeting should take place in the autumn and summer terms, however schools should conduct a PEP review during the spring term.

Schools should return the competed Personal Education Plan Review Form – Spring Term to the Virtual School for them to track and notify the relevant social worker of the required action e.g. form to be indexed or PEP meeting to be convened.

The Post 16 PEP has been developed and is monitored by the Young Persons Team. Advice and guidance on this document should be sought from the Employability Team, which is a part of the Young Persons Team.

Where there are any significant changes between PEP reviews the social worker should make arrangements for the PEP to be reviewed to ensure it takes into account the impact of the change. For guidance on what may be considered as a significant change see Personal Education Plan Review Form – Spring Term.

The purpose of PEP Reviews is to:

  • Ensure that the Personal Education Plan is accurate and up-to-date;
  • Check that any previous decisions and recommendations have been implemented;
  • Acknowledge and celebrate the successes achieved by the child;
  • Address current concerns;
  • Agree new decisions and recommendations accordingly.

The completed PEP should be distributed to those invited to the meeting and a copy held on the child's file (ICS).

The child’s social worker should work with the child’s school between Looked After Reviews (involving the VSH if necessary) to ensure that up-to-date PEP information is fed into the reviews, and ensure that all relevant information about the child’s educational progress and support needs is up-to-date and evidenced before the Looked After Review.

IROs should ensure that the PEP’s effectiveness is scrutinised in sufficient detail as part of the Looked After Review and at other times if necessary. Where a child has special educational needs, the IRO should ensure that the PEP review is linked with any review of those needs.

The IRO should raise any unresolved concerns about a child’s PEP or education provision with social workers and the Virtual School.


The Designated Teacher PEP Checklist should be sent to Designated Teachers in advance of attending the PEP meeting.